How can we help?
Search the knowledge base or browse by topic. Vintage products also ship built-in help: field tooltips, a payroll glossary and plain-English error codes.
Getting started
Set up your organisation and run your first payroll.
Set up your organisation
Use the Getting started wizard to configure your company, tax template and pay elements before adding people.
Run your first payroll
From employees to an approved run with payslips: run, review, then approve.
Import your existing data
Bring employees, salary structures and balances across. Validated, previewed, then committed.
Find help inside the app
The help button on each page, guides per tab, and the error code bank.
Payroll
Runs, payslips, disbursement, remittances and year-end.
The payroll run lifecycle, explained
Run, review, approve and lock, pay, remit, then roll over. The same flow every month.
Review pre-run checks before you approve
The checks that catch missing bank accounts, zero net pay and unusual swings, before money moves.
Read the variance report
Compare this run to last period and catch a silently-wrong payroll before you approve.
Pay your team: disbursement & the NIBSS file
Turn an approved run into a bank payment batch, approve it, download the NIBSS file, reconcile.
Remit PAYE, pension & NHF on time
Generate the schedules, track the deadlines, and record each payment reference.
Update PAYE when the tax law changes
Edit one effective-dated table. No software update, no waiting.
Set up salary structures & pay elements
Define what people earn once, assign it in bulk, and override per employee where needed.
Year-end: produce the Form H1 return
Each employee's annual gross, taxable and PAYE totals, ready to file with the state.
Close the month: pay periods & rollover
Run the pre-flight checks, then close the current period and open the next.
Reopen or roll back a month
When each is allowed, what blocks it, and what happens to your inputs.
Turn on maker-checker
The Payroll controls switches and what each one stops.
Pay salaries without a bank upload
Add payout keys, send an approved batch, read each line's result.
Weekly, hourly, daily and contractor pay
Pay calendars, worked hours and withholding tax.
HR & ESS
Employees, approvals, contracts, hiring, performance, learning and self-service.
Approve leave, loans and expenses
How requests flow through the approval inbox and into payroll.
Process an employee exit & final pay
Initiate the exit, let the system compute final pay, then finalise to take them off payroll.
Employee self-service: payslips, leave & requests
What employees can do for themselves, on any device, no app store needed.
Build approval workflows
Conditions, heads of department, reminders in hours, escalation, delegation and non-delegable steps.
Approve from your email or the staff app
What the buttons do and why you must be signed in.
Contracts and e-signature
Templates, staff signing, countersign, renewal and the payroll gate.
Set up employee numbering
Series by scope, prefixes and why numbers are never reused.
From requisition to first payslip
The recruitment pipeline, ending in Hire.
Run a review cycle
Launch, self and manager reviews, 360, calibration, outcomes.
Assign training and track completion
Courses, SCORM packages, quizzes, mandatory training.
Time and attendance
Clock-in, rosters, overtime, timesheets and biometric devices.
Financial wellness
Loans, salary advances and earned-wage access.
Budgets and spend
Budget lines, spending requests, revisions and month-end reconciliation.
Set up budgets and spending requests
Upload the year, publish it, and choose what happens when a request is over the balance.
Ask for more budget, or move it
How revisions and transfers go through approval and change Revised, never Original.
Reconcile spend at month-end
Download approved spend by GL code, department and location, or as a Zoho Books journal.
Use Vintage People for spend control only
Add staff without a salary structure and give them the budget roles.
Reports & data
Reports, the report builder, importing data and integrations.
The standard payroll reports
Bank schedule, PAYE, pension, journal, variance and reconciliation, straight from an approved run.
Build a custom report (no code)
Pick a data source, choose fields, filter and group, then export or chart it.
Connect Zoho Books
Sign in, pick the Books organisation, map, choose the mode, switch on.
API keys and webhooks
Scopes, expiry, IP allow list, signed deliveries.
Billing
Plans, modules, invoices and your trial.
On-premise
Run Vintage inside your own infrastructure.
Security
Access, MFA, audit and data protection.
Roles & access control
A two-stage model: what each role can see, and what it can do.
Two-factor authentication & sessions
Protect privileged access with MFA and see every device that's signed in.
How your data is protected
Encryption, isolation and a full audit trail: the short version.
Single sign-on and SCIM
Verify your domain, connect OIDC or SAML, provision users.
Data protection under the NDPA
The privacy console tabs and the breach clock.
Vintage ERP
Accounting, inventory, manufacturing & procurement (early access).
Getting started with Vintage ERP
What Vintage ERP covers, how the modules fit together, and how to join early access.
Accounting: invoices, bills & reconciliation
Run your books in one place: receivables, payables, banking, multi-currency and VAT/WHT.
Procurement: from requisition to purchase order
Raise a requisition, run an RFQ or tender, compare bids, award and convert to a PO.
Manufacturing & project costing
Bills of materials, work orders, work-in-progress and per-project cost-vs-revenue.
Post payroll to the ledger
Run Vintage People and Vintage ERP together so payroll flows straight into your accounts.
Inventory across warehouses
Track stock across multiple warehouses and branches, with lots, serials, replenishment and live valuation.
Fixed assets & depreciation
An asset register with automatic depreciation, disposals and revaluation, posted straight to the ledger.
Give customers a self-service portal
Let customers view their quotes, invoices and statements, and pay online.
Multi-currency & multi-branch
Buy, sell and report in more than one currency, across multiple branches, with live FX.