Reconcile spend at month-end
Download approved spend by GL code, department and location, or as a Zoho Books journal.
At month-end Finance needs to show that what was approved in Vintage People agrees with the ledger. Open Finance, Budgeting. On the company view of the budget dashboard, Finance and budget readers see a Month-end reconciliation card.
Download the month. Pick the month, then a layout: Summary and detail, or Zoho Books manual journal. Choose Excel or CSV and click Download. The file lists approved spend and reversals booked in that month by GL account, department and location, with each request behind the totals. Every download is logged, and the card shows when the last export ran and how many entries it held.
The journal layout follows the Zoho Books manual journal import, so you can load it into Books by hand. If you connect Zoho Books, approved spend can be posted for you instead.
Check the detail. The report builder holds the budget reports: budget vs actual (month, year to date and full year, with Original, Revised, Actual, Pending, Available, Utilisation and Variance), the revisions log, the overspend and Capex registers, approved spend by supplier, and approval turnaround.
A nightly check also compares each line's balances with the budget ledger, repairs the cached figures and tells budget administrators what it found. When the month is done, close it on the Budget periods card on the same page.
Related articles
Set up budgets and spending requests
Upload the year, publish it, and choose what happens when a request is over the balance.
Ask for more budget, or move it
How revisions and transfers go through approval and change Revised, never Original.
Use Vintage People for spend control only
Add staff without a salary structure and give them the budget roles.
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